Cancel a full BACS payment.

Caroline Buckland Updated by Caroline Buckland

Cancel a full BACS payment

If the whole of the BACS run needs to be cancelled, rather than cancelling the payment on each supplier account you can cancel the BACS payment. The BACS payment and allocation is setup on a specific supplier account. This will have been setup by your consultant.

Please note this action should only be taken in exceptional circumstances, as the remittances advices have been sent to the suppliers. If you are unsure, please log a call with Advanced support.

If you don't know the BACS supplier, follow the steps below:

Access the following menus: System Admin>Combined Company Controls

Locate you Company and use the Go>AP Controls action.

Select the Edit>View option and locate the Suppliers tab. The BACS supplier will be listed under the BACS heading.

Locate the Payment number to cancel.

Locate the BACS Supplier, access the following menu options: Accounts Payable-AP Enquiries-Transactions by Supplier

Search for the BACS supplier and click on Search.

A list of all BACS payments are shown. To cancel the payment access the following menus.

Accounts Payable-AP Processes-Payment Processing-Manual Payments

Locating the Payment

You can enter either the Supplier number/Payment Reference, and optionally with an Entry Date From and To, to locate the payment.  Then click on Search.

Cancel the Payment

A list of payments that meet your search criteria will be displayed, highlight the payment you want to cancel and select Edit followed by Cancel.

You will be taken to a summary screen. Click on Save to cancel the Payment.

This will cancel the payment on all of the supplier accounts for that schedule and return the transactions statuses to DUE/OVER DUE. It will also reverse any general ledger postings.

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