De-allocate and an AP Payment

Caroline Buckland Updated by Caroline Buckland

Payments cannot be de-allocated from invoices in Accounts Payable.

The payment will need to be cancelled which will either cancel the invoice transactions or change the invoice status to DUE/OVER DUE.

Check the setting against the supplier first to see if the invoice transactions will be cancelled or set back to DUE/OVER DUE

Access the following menus:

Accounts Payable>AP Processes>Suppliers>Maintain Suppliers

Enter the Supplier number and select Search.

Use the Edit: View action against the supplier.

Select the Purchasing Controls option.

The setting is the Auto Cancel Transactions.

Await Payment - this will change the status of the transactions matched to the payment to DUE/OVER DUE

Cancel - this will cancel the transactions that have been matched to the payment

Cancel the payment

To cancel the payment access the following menus.

Accounts Payable-AP Processes-Payment Processing-Manual Payments

Locating the Payment

You can enter either the Supplier number/Payment Reference, and optionally with an Entry Date From and To, to locate the payment.  Then select Search.

Cancel the Payment

A list of payments that meet your search criteria will be displayed, highlight the payment you want to cancel and right click and then select Edit followed by Cancel.

You will be taken to a summary screen, check this is the correct payment.

Select Save to cancel the Payment.

This will cancel the payment on all of the supplier accounts for that schedule and return the transactions statuses to DUE/OVER DUE. It will also reverse any general ledger postings.

Was this article useful?

How do I give a user read only access?

Contact