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Cash De-Allocation

Caroline Buckland Updated by Caroline Buckland

Cash De-Allocation screen

The sum of Deallocation Values must balance to zero before you are able to update the deallocation. The Cash value at the top of the screen will display the current deallocation value as you select your allocations.

When entering an Allocation Value for deallocation then the sign must be the opposite of the original value. For example, in the deallocation, pictured the deallocation amount for the cheque is 300.00 and the deallocation amount against the invoice is -300.00.

All outstanding transactions for a customer account are listed when you Select Go>List.

‘P’ to De-Allocate: enter ‘P’ to pay against each transaction to be unmatched

Allocation Value: enter the total amount of the transaction to be unmatched.

Select the Save button once all transactions have been deallocated.

Customer Enquiry screen

De-allocation can also be activated from the Customer account enquiry screen.

Access the following menus:

Accounts Receivable>AR Enquiries>Transaction Enquiries>Customer Account Enquiry

Enter the Ledger and Account number and select on OK.

Select the transaction you wish to de-allocate and select Transaction>De-Allocation

Select the Save button.

Cash De-Allocation

A screen is available to manually de-allocate both debit and credit transactions.

Cash Allocation Header To access the allocation screen:

Accounts Receivable-AR Processes-Cash Allocation-Deallocation

Note that Deallocation screen is the same as the Allocation screen. However; when you select the Deallocation option at the menu the system knows it is in Deallocation mode

Ledger/Account: Enter the ledger and customer number for cash allocation

Location code: location you are allocating the cash to Allocate To: Alternatively; if you have an invoice number, then enter this here and the customer number will be returned

if using the unallocated cash prompt the header details are pre-populated

When you have selected your customer account then select the ‘Go List’ button to go to the Deallocation screen.

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