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October 2024

Caroline Buckland Updated by Caroline Buckland

Fixed Assets - Reason codes available for offline processing

Reason codes are used within the Fixed Assets module. A reason code provides a code to explain why a valuation was made and can control the final General Ledger Account postings by substitution of a Path Code (a management code) defined on Fixed Assets Company Controls.

Example below, the substitution code in this example is Cost Centre.

Reason Codes can be entered against all valuation types, i.e. disposals, impairments, transfer, relief, and now they are available via the offline take on of Assets and Disposals.

For example:

Online, when an Asset is created and the user enters a Reason Code of NEW on the Initial Valuation, the Path 2 Cost is overwritten with the value CC02 on the Depreciation Provision and Revaluation Reserves postings.  Similar for Full Disposal, the overwritten Path 2 Cost is depending on the Reason Code entered, BROKEN sets as CC03, whereas RECYCLE sets as CC04 on the Gain Loss postings.  All other postings or reason codes would post to the Standard FA Accounts.

Offline processes did not allow the reason code to be added, this is now available, for the following areas:

Prompt file take-on FK3

Asset take-on FD1

Disposal take-on FK3

Any existing ITK’s (interface toolkit) can have the field added.

New Fixed Assets Report menu

A new reports menu for Fixed Assets is now available.  These reports are also be generated from the overnight batch schedule.

 

Access the following menus: Fixed Assets>FA Reports

 

The following reports are available.

 

 

 

Transaction Audit Report

Details the GL Postings that have been posted to for the valuations requested

Summary Reports  

Provides a report version of the Company Summary of Values viewed online on MFGA

Asset Control Report    

Provides a total count of assets on a company since the last Control report was run with cleardown

Prompt File Audit Report

Details the activities that have occurred on the prompt file entries ready to be tidied on the next process

Prompt File Tidy Report 

Tidy up by deletion of the previously audited prompt entries.

Archive Assets          

Provides a report of assets that can be archived after a certain number of months.

To locate the report, access the following menus:

Systems Admin>Spool

 Domain Changes and Functional Enhancements

GL Transactions Domain – AR Entry Date and AP Transaction Date

Two new fields have been added to the GL Transactions domain:

Accounts Receivable Entry Date: Displays the date any AR sourced transaction was entered into Financials.

Transaction Detail/Source System Linked Enquiries/Accounts Receivable/AR Entry Date

Accounts Payable Transaction Date: Displays the transaction date (e.g. invoice date or payment date) associated with any AP sourced transaction.

Transaction Detail/Source System Linked Enquiries/Accounts Payable/AP Tran Date

GL Account Balances Domain – Additional Chart of Accounts Attributes

For each of the segments of the account code definition, the Disabled Flag and Valid From and To Date fields have been added to the GL Account Balances Domain. The exact field names will reflect the account code definition segment IDs for the Financials company against which the domain has been built.

General Ledger/Account Codes/Account Code Detail

OneAdvanced Rebrand

The new OneAdvanced branding has been applied to report templates and the Jasper user interface where required.

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November 2024

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