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Return to Store

Caroline Buckland Updated by Caroline Buckland

The Process

A Return to Store is the means by which stock, which has been previously issued, is returned to a store.  This return may be linked to a previous Material Issue if the Material Issue reference is known.

If store controls has the ‘mandatory reason’ flag set then a valid reason code must be entered which describes why stock is being returned to the store.  If the stock is to be returned at nil value then the zero price flag needs to be set.

In Financials from the Main Menu go to – Inventory Management – IM Processes – IM Data Entry and select the Create Return to Store option

The following screen will be displayed, if your Purchasing User has the Usual Store field populated it will default into this screen, otherwise you will need to enter the Store that is receiving the returned stock.

Select the Save action, and this will default entries into the Movement Reference and Element fields, and you will prompt to enter a Reason Code to explain why the stock is being returned, you can click on the Search icon next to the Reason Code field to see available reasons.

Select the Reason and select OK button to return to the Return to Store header, select the Save button again and this will remove the previous message and leave the error that at least one line must be entered.

Select Lines.

There are two ways to enter populate the lines on the Return to Store.

Option 1 – use the Stock Issue Number

Select the More – Fetch – Retrieve action.

A Selection Window will be displayed, enter the Issue number in the Document Reference field.

NOTE:  You can enter the Line Number to only fetch a specific line from a stock issue or leave it Blank, and all lines will be retrieved. 

Select the Fetch button and the line will be returned; you can amend the quantity by overtyping it if only part of the stock is being returned.

The GL Details will have been retrieved from the original stock issue, so you can select Save to update, at which point you will return to the Main Menu and be advised that a Movement Reference has been created.

Option 2 – enter the Return to Store details manually

Enter the Item and the Quantity being returned, you can use the Search icon and start typing the Item Code or the Item name to find the Item.

Once you have found the correct Item, tick the selection button next to the Item Description.

Then select OK to return to the lines.

Click the Save option, this will default in the QUOM (Quantity Unit of Measure for the Item, and the Price will display the Average Cost (provided there is Stock in Store).

GL details will default into the Return to Store Controls Account; you can overtype this if a department wants to be credited for the return of previously issued stock.

Enter the Quantity to be returned.

Select Save to update, at which point you will return to the Main Menu and be advised that a Movement Reference has been created.

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